The same information, typed in three times
A job comes in by email. Someone types it into the system, again into a spreadsheet, and again into the invoice. Three chances to get it wrong.
Custom software · AI automation
The repetitive work, done for you.
We build custom software that takes over the manual, repetitive parts of your business — the chasing, the re-typing, the documents nobody has time to find.
Representative workflow
Evidence pipeline
01IntakeCertificatePDF received
02RegisterExpiry dateLogged
03Expiry watch6 daysExpiring
04ChaseRequest sentAwaiting response
05EvidenceHuman approvalAwaiting approval
- Certificate expires in 6 daysExpiring
- Expiry detected
- Chase sent to subcontractorRequest sent
- Awaiting response
- Replacement receivedConfirmedReceived
- Awaiting approvalHuman checkpoint
- Added to audit packEvidence assembled
Extracted fields
expiry_date- 18 Oct
status- Expiring
The problem
Where the week goes
The work only one person knows how to do
The process lives in someone's head. When they are on leave, it waits — or it does not happen at all.
The paperwork that expires quietly
Certificates, insurance, accreditations, statutory tests. They lapse in the background until a client, an auditor or a tender asks to see them.
The hours nobody counts
Chasing, finding, re-sending, confirming. No one logs the time, so no one knows what it costs.
None of this is difficult work. It is just work that should not need a person.
What we do
Three core capabilities
Automation & workflow
Software that runs a process for you, every time, in the same order. Triggers, rules and follow-ups that do not get forgotten on a busy Friday.
For example: chasing outstanding documents automatically until they arrive.
Document & data handling
Most of what you need is already in your emails, PDFs and spreadsheets. We read it, pull out what matters, and put it where it belongs.
For example: reading supplier certificates and logging the expiry dates.
Custom software & integrations
When two systems do not talk to each other, we build the bridge. Or replace the spreadsheet that has quietly become business-critical.
For example: keeping your job system and your accounts package in step.
How it works
Four steps, no surprises
- 01
Assessment
A few days, fixed fee. You get a written scope, a process map and costed options — useful whether or not you use us.
- 02
Scope and price
Fixed scope, fixed price, written acceptance criteria. You know what you are getting and what it costs before anything is built.
- 03
Build
Regular check-ins, no black box.
- 04
Handover and support
You own the code. Take it in-house, or keep us on for support — cancellable, no lock-in.
If automation is not worth it for you, we will say so in the assessment document.
How we keep you safe
Nothing goes out without a person saying yes.
Our systems draft, chase and assemble. They do not decide.
Anything that changes a record, goes to a client or carries a commitment waits for a human to approve it.
That is a design decision, not a setting.
- Machine stepsDraft · chase · assemble
- CheckpointHuman approval
- ConfirmedEverything confirmed
Who we work with
Smaller firms with a lot of admin
- Facilities & repairs
- Construction
- Property & block management
- Professional services
- Logistics
- Manufacturing
A good fit
- The same multi-step process, many times a week
- The information already exists, in email, documents or a spreadsheet
- Someone can tell us roughly how many hours it takes
- The rules are stable enough to write down
Probably not us
- The data sits in a system nobody can read or export
- The process is still being decided
- The work never happens the same way twice
If you are not sure which one you are, that is what the first call is for.
Contact
Tell us what takes too long.
One call, no pitch deck. We will ask what your team spends its time on and tell you honestly whether software is the answer.
Direct contact
- Telephone
- 07832 140529